School Secretary Jobs in California
A School Secretary is an administrative professional who plays a pivotal role in the smooth operation of a school. They provide clerical and administrative support to the school's administration, teachers, students, and parents. Key tasks may include managing student records, scheduling appointments, answering phone calls, processing documents, and handling correspondence. They also ensure that school policies are adhered to and provide information to parents and other stakeholders about school operations and procedures. School Secretaries may also be tasked with monitoring the school's budget, purchasing supplies, and coordinating school events.
Important skills for a School Secretary include strong communication and interpersonal abilities, organizational skills, proficiency in office software, and an understanding of school systems and procedures. They should also have a strong attention to detail and the ability to handle confidential information. In terms of qualifications, candidates typically need to have a high school diploma or equivalent, although some positions may require further education or certification in administrative support or a related field. Prior to becoming a School Secretary, a person might have roles such as Administrative Assistant, Receptionist, or Office Clerk to gain necessary administrative experience.
MATERIALS REQUIREMENTS: One year of experience performing stenographic or general clerical functions. High school diploma or equivalent, including or supplemented by coursework in typing and...
School Office Assistant - High School Counseling /Career Center
- Arcadia, CA
- 7 hours ago
- Arcadia, CA
- 7 hours ago
support of assigned school office or program Greet and direct visitors; respond to inquiries and provide a variety of routine information to staff, students, parents and the general public related to school...
School Office Manager - Mark Twain Elementary School
- Lawndale, CA
- 7 hours ago
- Lawndale, CA
- 7 hours ago
Students are the center of every decision we make in Lawndale. We strive to provide our students with a high quality education, preparing them for success and opening the doors to college and...
The School Secretary I, however, is not required to take any actions requiring the application of techniques of professional education or the making of policy decisions and most clerical operations...
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School Administrative Specialist - Stanley Middle School
- Lafayette, CA
- 2 days ago
- Lafayette, CA
- 2 days ago
Experience: Three years of experience in clerical or secretarial requiring frequent contact with the public, preferably in a school setting; High school diploma or the equivalent supplemented by...
School Office Manager (Bilingual Preferred) - Richland Cont School
- Orange, CA
- 2 days ago
- Orange, CA
- 2 days ago
About the Employer About Us The Orange Unified School District serves approximately 26,000 students in grades kindergarten through 12th, and encompasses all or part of the cities of Anaheim,...
JOB DESCRIPTION - SCHOOL SECRETARY DEFINITION: This employee is under the direct supervision of site administrator....
Administrative Assistant Elementary School Site 2025-2026 School Year
- Mill Valley, CA
- 2 days ago
- Mill Valley, CA
- 2 days ago
Mill Valley School District See attachment on original job posting The internal application period ends on April 24, 2025. Internal applicants - please submit a Letter of Interest. Resumes and...
School Administrative Assistant-High School Alternative Campus
- Costa Mesa, CA
- 4 days ago
- Costa Mesa, CA
- 4 days ago
Applications are only accepted online. You can submit your application by click on the "apply" button on the bottom right. This will take you to the login screen for schooljobs.com or if you do...
RESPONSIBILITIES Types letters, memoranda, reports, bulletins, handbooks, newsletters, medical notices, and other materials from notes, drafts, or verbal instruction Compiles information from...
About the Employer With schools dating back to the 1870s, the award-winning Riverside Unified School District (RUSD) is now the 16th largest school district in California. RUSD educates nearly...
School Secretary - Elementary (41051), 40 hr/wk - Live Oak Elementary
- Danville, CA
- 4 days ago
- Danville, CA
- 4 days ago
Letter of Introduction Resume Current Letter of Recommendation Requirements / Qualifications Comments and Other Information This position is eligible for BENEFITS. For more information about this...
- Watsonville, CA
- 4 days ago
- Watsonville, CA
- 4 days ago
The District is accepting applications for School Office Assistant. Individuals interested in employment are asked to describe any training, education, experience, or skills relevant to this...
Summer School Secretary I (Permanent Employees Only)
- Richmond, CA
- 4 days ago
- Richmond, CA
- 4 days ago
PERMANENT EMPLOYEES ONLY Please refer to the job description for job duties and requirements necessary to apply for this position. A resume is required if you are applying from a different job...
Copy of High school diploma or equivalent. If you have taken the exam for School Receptionist and Proof Reading Skill Test with a passing score of 70% within the last two years, Human Resources...
Demographic Data for California
Moving to California? Find some basic demographic data about California below.
School Secretary Online Courses and Training Opportunities
Title Synonyms
Users interested in this job title also searched for the following job titles
Salary for School Secretary Jobs in California
Required or preferred licenses and certifications for School Secretary positions.
Highest Education Level
School Secretarys in California offer the following education backgroundQualifications / Skill Sets
The following top skills are often required or desired to land a School Secretary position
- Inventory Management
- Travel Arrangements
- Sorting
- Reception
- School Administration
- Ordering Supplies
- Office Procedures
- Front Office
- Shorthand
- School Operations
- Dictation
- Clerical Support
- Requisitions
- Office Management
- Sorting Mail
- Ged
- School Counseling
- File Maintenance
- Keyboarding
- Purchase Orders
- Grammar
- Word Processing
- File Management
- Spreadsheets
- Calendar Management
- Scheduling Appointments
- Bookkeeping
- First Aid
- Discretion
- Business Correspondence
- Google Workspace
- Recordkeeping
- Closing
- Administrative Skills
- General Office Duties
- Distribution
- Inbound/Outbound Calling
- Background Checks
- Payroll
- Accounting
- High School Diploma
- Telephone Skills
- Typing
- Events
- Data Entry
- Education Experience
- Interpersonal Skills
- Budgets
- Filing
- Regulations
- English
- Policy Development
- Microsoft Office
- Bilingual
- Microsoft Excel
- Organization
- Customer Service
- Scheduling
- Computer Skills
- Communication Skills
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